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# Evaluation and Measurement

To determine whether the new workflow provides tangible benefits, it is essential to establish clear evaluation criteria. This will help measure success, identify areas for improvement, and provide data-driven justification for scaling the workflow to larger teams and projects.

## 📊 Evaluation Categories

The pilot project will be assessed across the following key areas:

| 📌 **Category** | 🔍 **Evaluation Focus** | 📈 **Measurement Method** |
|----------------|--------------------------|----------------------------|
| **Process Efficiency** | Was the new workflow easier to follow and maintain? | - Compare time spent in each phase vs. old projects<br></br>- Count handoff errors, missed steps, or unnecessary revisions |
| **Cross-Team Collaboration** | Did departments work together more effectively? | - Track the number and quality of cross-team syncs and feedback loops<br></br>- Survey team members on communication clarity |
| **Tool Adoption** | Were new tools (e.g., Gitea, Notion, Figma) effectively used? | - Review activity logs, usage frequency, and team feedback<br></br>- Identify which tools improved productivity |
| **Output Quality** | Did the project result in a more stable, polished product? | - Monitor bug count and severity at each phase<br></br>- Assess playtest feedback and visual/polish consistency |
| **Team Engagement** | Did the team feel more involved, empowered, and clear on responsibilities? | - Conduct anonymous surveys<br></br>- Use retrospective sessions to gather qualitative feedback |
| **Knowledge Retention & Documentation** | Was knowledge better preserved and shared across departments? | - Check completeness of GDD, art specs, test plans, and changelogs<br></br>- Evaluate how easily new members could understand the project state |

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## 🧾 Reporting Structure

After the pilot project is completed:

1. **Internal Retrospective Meetings**  
   - Each team (GD, Art, DEV, QC) conducts a mini retrospective
   - Identify what worked, what didn’t, and proposed changes

2. **Cross-Department Debrief**  
   - A full-team meeting to review interdepartmental collaboration and tool usage

3. **Final Evaluation Report**  
   - Compiled by the Project Lead
   - Includes metrics, feedback, and recommendations
   - Used to determine whether to scale, revise, or pause the new workflow

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By combining **quantitative metrics** and **qualitative feedback**, we ensure that the evaluation reflects not only speed and output—but also long-term sustainability, team morale, and development quality.